Recruitment Privacy Policy
Job Applicants, Recruitment and Employment Information
Information We Collect
If you apply for a role with Mentalwell, we may collect and process personal information, including:
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Name, address, telephone number and email address
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Curriculum vitae (CV), application forms and covering letters
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Employment history, qualifications and professional registrations
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Interview notes and assessment outcomes
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References from current or previous employers
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Right to work documentation
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Disclosure and Barring Service (DBS) information where required for the role
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Equality, diversity and inclusion information where voluntarily provided
How We Use Your Information
We use applicant information to:
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Assess your suitability for employment or engagement
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Communicate with you throughout the recruitment process
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Verify qualifications, professional registrations and experience
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Obtain references and conduct pre-employment checks
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Meet our legal, regulatory and safeguarding obligations
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Maintain records relating to recruitment activities
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Improve our recruitment and selection processes
Lawful Basis for Processing
We process applicant information under one or more of the following lawful bases:
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To take steps at your request prior to entering into a contract of employment or engagement
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To comply with legal and regulatory obligations
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For our legitimate interests in recruiting suitably qualified and competent staff
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Where applicable, for employment, social security and social protection obligations under UK data protection legislation
Sharing Your Information
We may share your information with:
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Recruitment service providers, including NHS Jobs
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Professional regulatory bodies, such as the GMC, NMC or HCPC
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Disclosure and Barring Service (DBS)
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Occupational health providers
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Referees and previous employers
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Regulatory, legal or government authorities where required by law
We will not sell applicant information to third parties.
Retention of Recruitment Records
If your application is unsuccessful, we will normally retain your recruitment information for up to 12 months following the completion of the recruitment process. This enables us to respond to any queries, complaints or legal claims relating to the recruitment process.
If you are successful, relevant recruitment information will become part of your employment record and will be retained in accordance with our staff records management procedures.
Your Rights
Applicants have the same rights under UK data protection legislation as outlined elsewhere in this Privacy Policy, including the right to access personal information, request correction of inaccurate information, object to certain processing activities, and lodge a complaint with the Information Commissioner's Office (ICO).
If you have any questions regarding how your information is used during the recruitment process, please contact us using the details provided in this Privacy Policy.
Mentalwell is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines our practices concerning the collection, use, and protection of the data we collect from you when you visit our website or use our services.
Please read this Privacy Policy carefully to understand how we collect, use, and safeguard your information. By using our website or services, you consent to the practices described in this policy.
Information We Collect:
We collect both personally identifiable information (PII) and non-personally identifiable information (non-PII) from our website visitors and users. PII may include your name, contact information, and any other information that you voluntarily provide to us. Non-PII may include data such as your IP address, browser type, and the pages you visit on our website.
How We Use Your Information:
We use the information we collect for various purposes, including:
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To provide the services and information you request.
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To process and complete transactions.
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To improve our website and services.
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To send you promotional or informational emails, but only if you have provided your consent.
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To respond to your inquiries or requests.
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To meet our legal and regulatory requirements.
Protection of Your Information:
We employ industry-standard security measures to protect your personal information. These measures include encryption, firewalls, and secure server technologies. We regularly review and update our security policies to ensure the safety of your data.
Sharing Your Information:
Mentalwell does not sell, trade, or rent your personal information to third parties. However, we may share your information with trusted third-party service providers who assist us in operating our website, conducting our business, or servicing you, provided that these parties agree to keep your information confidential.
Your Rights:
You have the right to access, correct, or delete your personal information. You may also choose to unsubscribe from our promotional emails at any time. To exercise any of these rights or for any privacy-related concerns, please contact us at hello@mentalwell.co.uk.
Updates to Privacy Policy:
Mentalwell may update this Privacy Policy as needed to reflect changes to our practices or for legal, regulatory, or security reasons. We will post the revised policy on our website with a new effective date. Please review this policy periodically to stay informed about how we are protecting your information.
Contact Information:
If you have any questions, concerns, or requests related to our Privacy Policy, please contact us at:
Thank you for trusting Mentalwell with your personal information. We are committed to maintaining your privacy and safeguarding your data while providing you with the highest quality of service.